To save resources you can automatically suspend extract refresh tasks for inactive workbooks and published data sources. This feature applies to full extract refreshes that occur more frequently than once a week. Incremental refreshes and those that occur less frequently than weekly are not impacted.
Note: Support for automatic suspension of extract refreshes for data sources is available beginning in the Tableau Cloud March 2023 release.
For a workbook, if any of the following events occur, the workbook's inactivity countdown timer is reset:
- Viewing the workbook sheets
- Having any data-driven alert or subscription set up on the workbook
- Downloading the workbook
- Moving the workbook's location or changing the owner
For a published data source, any event which fetches the data from the data source will cause its inactivity countdown timer to be reset. These include:
- Loading a workbook view that is connected to the data source
- Visiting the data source’s Ask Data page
- Tableau Desktop connecting to the data source
An email notification is sent three days before the extract refresh schedule is suspended.
Another email notification is sent when the extract refresh schedule is suspended.
Resume suspended extract refreshes
Suspended extract refreshes won't resume automatically if someone uses the workbook or datasource. It must be done manually.
To view and resume extract refreshes that were suspended:
- Sign in to the site and click Tasks.
- Click the Extract Refreshes tab.
- Select one or more items.
- From the Actions menu, select Resume.