Desktop Licence Usage

Note: This view is only available to server administrators. To access server views on multi-site deployments, click the site menu and select Manage All Sites. For information about how to navigate to administrative views, see Administrative Views .

The Desktop Licence Usage view lets server administrators see usage data for Tableau Desktop licences in your organisation. This can help you manage licences efficiently and determine if you need more or fewer licences. This view can help you answer the following questions:

  • Who is using a Tableau Desktop licence in my enterprise?
  • Have any licences been shared or transferred?
  • Is any licence being used on a computer where it should not be?
  • Does a specific user use their licence?
  • What types of licences are being used in my enterprise?
  • Do I need to convert any trial licences?

Note: To obtain data about licences, each copy of Tableau Desktop version 10.0 or later needs to be configured to send data to Tableau Server. This configuration can be done at installation time, using scripting or third-party software to install and configure Tableau, or after installation, by modifying the registry or property list file. For more information, see Configure Desktop Licence Reporting.

In order to view licence data, Desktop Licence Reporting must be enabled on Tableau Server. See Enable and configure Desktop licence reporting.

  • Product Keys. Type a string to filter the dashboard to only those licences that include the string anywhere in the product key. For example, to see only licences that begin with TDTD, type TDTD and press Return to filter the view. Click the X after the string to reset the filter.

  • Action. Use this filter to control what is displayed on the dashboard, based on the action taken. Actions are Activate, Use and Return (deactivate). If the Use action is not selected, nothing will be displayed in the top bar graph.

  • Department. Use this filter to control which departments the dashboard displays licences for. The filter is populated based on the Department values specified when Tableau Desktop is registered.

  • Select time duration in days. Use this slider to specify the length of time, in days, that the dashboard displays information for. The default value is 183 days.

When you hover over the filter card in the first three filters, a drop-down icon will appear. Click the icon to specify whether the view should include data that matches the filter (the default) or exclude data that matches the filter:

Who has used Tableau in the last <nn> days?

This area of the dashboard shows a bar graph of three types of Tableau Desktop licences (Perpetual, Trial and Term) and the number of users who have used each licence type during the specified time period. Hover over a licence type segment to see an explanation of the licence type. Click a segment to filter the rest of the dashboard for only that licence type. This action filters both the tables that show licences that have been used and those that have not. For example, to see a list of term licences that have been used during the time period, click the Term bar. The "used" and "not been used" lists are filtered to show only term licences.

A table of detailed information shows under the bar graph. For each row in the table, action icons display on the right, above a timeline that shows you when the action last took place.

To see a list of the underlying data in a format that allows you to select and copy values like email or product key, click a row in the list of licences and click the View Data icon:

The data will display in summary form. Click Full data to see all the data. From this view you can select and copy individual values, or download the data as a text file.

What licences have not been used in the last <nn> days

This area of the dashboard shows a list of licences that have not been used during the specified time period. A timeline shows the last use date. Hovering over a last use mark gives you information including the registered user of the copy of Tableau.

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