Search Your Tableau Site

Tableau Server and Tableau Online provide two ways to search: quick search and filtered search.

Quick search, accessed at the top of the page, searches the entire site for matching items of any type. Filtered search, accessed from the filters pane, finds matches on the page you are viewing.

Both quick search and filtered search support attributes and operators that help you set the scope of the search. For example, you can include an attribute to limit a search to just titles of views or use operators such as and and not.

Note: If Tableau Catalog is enabled on your site, you can use quick search to find databases and tables (also known as external assets). Starting in 2019.3, Tableau Catalog is available in the Data Management Add-on to Tableau Server and Tableau Online. For more information, see "About Tableau Catalog" in the Tableau Server or Tableau Online Help.

Use the quick search field at the top of the page to find items across your Tableau site. Quick search looks for matching text in item names, metadata, owners, tags, captions, comments, and other information.

As you type, the top items that match your search text appear. These brief results show limited details, such as the number of page views for each item.

Brief search results

Press the Enter key, or select See all results, to see the full page of search results. To display more details, select View As > List. The details provided about each result, such as the date it was last modified and the number of times it has been viewed, help you find the freshest and most popular items.

Full search results page

Click the tabs at the top of the page to show results for each type. Use the Sort By options to order items by general properties, like name, and type-specific properties, like certification status for data sources. Further refine your search with the filters on the right side of the page.

Note: Quick search searches published data sources only. To search on embedded data sources (workbooks that use a data connection only), use filtered search.

With filtered search, you can use a combination of search text and filters to find items. In addition to general filters, some items have filters unique to their type. For example, you can filter to show workbooks with alerts or data sources that are encrypted.

Filter options for views are shown below.

Filter options

A filtered search applies to the items on the page you are viewing. It does not search elsewhere on the site.

Note: If you are looking at a page that shows more than one type of items, you will see only the general filter options. To see filters specific to, for example, workbooks, you must first filter to show only workbooks on that page.

To conduct a filtered search:

  1. Navigate to the page you want to search, then click the Filters (funnel) button to open the pane.

    Filters button

  2. To search, enter your text in the top field of the Filters pane, then press the Enter key.

  3. To filter, select the filter, then enter a value for the filter or select from the available options.

To remove a filter, click Clear next to the filter name.

Clear option

To remove all filters, click Clear All Filters at the top of the Filters pane.

Clear all option

Search attributes

Tip: Search is not case sensitive.

In addition to a general search, you can limit search on Tableau Server and Tableau Online to a specific attribute such as name, workbook, data source, and so on.

To include a search attribute, use the following syntax in the search box:

<attribute-name>:search-text (with no spaces on either side of the colon).

For example, to return only items whose names contain the words sales, type the following:

name:sales

You can include multiple attributes to further limit a search. For example, to find all dashboards that are owned by Smith, type the following:

sheettype:dashboard owner:smith

A complete list of attributes is shown below.

This attribute... Followed by... Returns
name: search term Items with names that match the search term
title: search term Views with titles that match the search term
caption: search term Applies to views with captions.
owner: user name Items that are owned (published) by the specified users.
Note: Prior to 8.2, owners were listed as publishers in Tableau Server. The publisher search attribute is still supported and returns the same results as the owner attribute.
publisher: user name (See owner above)
project: search term Items that are part of a project whose name matches the search term
comment: search term Views whose comments match the search term
tag: search term Items whose tags match the search term
field: search term Views with matching fields on the rows, columns, level of detail, pages, or encoding shelves
sheettype: view, dashboard, or story Views that are of the matching sheet type
class: type of data source (e.g., mysql) Views and data sources that are associated with the matching type of data source
dbname: name of database Published data sources that are associated with the matching data source
nviews: number Workbooks that contain the specified number of views

Note: Quick search restricts the searches of dbname to published data sources only. To search on embedded data sources (workbooks that use a data connection only), use filtered search.

Search operators

You can use and, or, not, and * with search phrases, including combining them with attributes, to build search expressions. For example, if you want to search for all items that do not match a specific phrase, or to match one phrase or another but not necessarily both.

Operator Definition Examples
and Returns items that match both search terms. sales and marketing; pens and paper
or Returns items that match either search term. west or east; soccer and football
not Excludes items that match the search term following this operator not sheettype:dashboard
* Acts as a substitute for any character or word following or as part of the search term. This operator can be used by itself or at the beginning or end of the search term. This operator is useful when you don’t know the exact term you are searching for. dev* sales*

Special characters

If your search phrase includes spaces, punctuation, or reserved terms such as and, or, or not, enclose your search phrase in double quotation marks, for example:

name:"pens and paper"

Thanks for your feedback! There was an error submitting your feedback. Try again or send us a message.