Add Users to a Site
Everyone who needs to access Tableau Cloud—whether to browse, publish, edit content or administer the site—must be added as a user. Administrators have the following options for adding users:
Enter users’ usernames (email addresses) individually.
Import Users via a CSV file that you create using the CSV Import File Guidelines.
This topic is intended for site administrators and discusses how to add users at the site level. For cloud administrators adding users to Tableau Cloud Manager, see Manage Users With Tableau Cloud Manager.
Add users
When you’re signed in to the Tableau Cloud site, select Users.
On the Users page, click Add Users, and then click Add Users by Username.
Select the authentication method that you want imported users to sign in to Tableau Cloud with. If no authentication is configured on the site, imported users will be assigned Tableau with MFA authentication method.
Note: You can go to the Users page to change users’ authentication type any time after you add them
In the Enter usernames text box, enter the users’ usernames (in email address format). If you add more than one user, separate each username with a semicolon.
For example, tdavis@example.com; jjohnson@example.com; hwilson@example.com
Select a site role from the drop-down list, to assign that site role to all users you’re adding.
For site role definitions, see Set Users’ Site Roles.
Click Add Users.
If a new user’s username is already associated with an account on tableau.com, the user is prompted to sign in using the existing email address and password for that account.
If a new user’s username is not already associated with an account on tableau.com, the user is prompted to provide a first and last name and a password.
Until the user provides these values, their entry in the Tableau Cloud user list shows the email address preceded by a period. For example:
.snguyen@example.com
After the user signs in, the entry is updated to show the full name. For example:
Susan Nguyen