Tableau Cloud Help

The Subscriptions data source provides details about subscriptions on the site, including the name of the creator and recipient, content item, job status and schedules. Site administrators can use this data to improve the viewing experience for users who access content through subscriptions.

As of February 2024, the Subscriptions data source includes Tableau Pulse information for your site. The "Subscriber Group Name" and "Subscriber Group LUID" fields have been included in the User folder. These fields display the group name and LUID when a user is following a metric as part of a group.

If you're a site admin or someone who has been granted access to the Admin Insights project, you can access the Admin Insights data sources directly from Tableau Cloud using Web Authoring or through Tableau Desktop to build custom views. For more information about connecting to Admin Insights data sources, see Use Admin Insights to Create Custom Views.

Use the following steps to create a view that displays how often users receive subscriptions.

1. Connect to the Subscriptions and TS Events data sources.

2. Select Data > Edit Blend Relationships.

3. In the Blend Relationships dialog, set the primary data source to Subscriptions, and select the Custom radio button.

4. Click Add.

5. In the Add/Edit Field Mapping dialog, map Subscriber Email to Actor User Name, and click OK.

6. Click OK to exit the Blend Relationships dialog.

7. From the Data pane, drag Subscriber Email, Subject, and Last Sent (local) to the Rows shelf.

8. From the Data pane, drag Number of Events to the Columns shelf.

9. Verify that Item LUID, Item Type, and Actor User Name are the linking fields in the Data pane. If there are broken links, click the icon next to the field name to link the two data sources.

10. From the Data pane, drag Subscription Status to Colour on the Marks card.

Use the following steps to create a view that displays the most popular Tableau Pulse metrics.

1. Connect to the Subscriptions data source.

2. From the Data pane, drag Item Type to the Filter shelf, and then select the Metric tick box in the dialogue.

3. Drag Item LUID and Item Name to the Rows shelf.

4. Drag CNT(Subscriber User LUID) to the Columns shelf.

5. From the toolbar, select the Sort Descending button to sort the X axis.

   Note: The viz displays subscribed users individually. To view users subscribed by group, use the "Subscriber Group Name" and "Subscriber Group LUID" fields.

6. From the menu, click Analysis > Create Calculated Field.

   1. Name:

      Is Group Follow

   2. Calculation:

      NOT ISNULL(Subscriber Group LUID)

7. From the Data pane, drag Is Group Follow to Colour on the Marks card.

8. Drag Subscriber Group Name to Detail on the Marks card.

   Tip: Understanding which users chose to follow a metric themselves, rather than being added by others, can help identify which metrics are naturally popular.

9. From the menu, click Analysis > Create Calculated Field.

   1. Name:

      User Self-Followed

   2. Calculation:

      NOT [Is Group Follow] AND [Created By User Email] <> [Subscriber Email]

10. From the Data pane, drag User Self-Followed to Colour on the Marks card.

Using Tableau Prep, you can join Subscriptions with other Admin Insights data sources on the following fields to get more visibility into your site. If you're analysing data from multiple Tableau Cloud sites, you must also join on "Site LUID = Site LUID".

• Join Subscriptions to TS Events on "Subscriber Email = Actor User Name"

For more information, see Aggregate, Join or Union Data(Link opens in a new window) in Tableau Prep Help.

The following table lists the fields included in the Subscriptions data source. Each row of data corresponds to a subscription and recipient combination.