Note: This view is only available to site administrators and server administrators.

The Login-based License Usage view lets server administrators view login-based license activation usage for Tableau Cloud or Tableau Server. The Login-based License Usage view can help you manage licenses efficiently and determine if you need more or fewer licenses. This view can help you answer the following questions:

  • Who is using a Tableau Desktop or Tableau Prep Builder license in my enterprise?

  • Has a Creator role been shared or transferred?

  • Has any activation activity occurred on a computer where it should not be?

  • On which host is the actiation being used?

  • Which role is assigned to the user?

  • On which Tableau product is the license in use?

  • On which Tableau version is the license in use?

  • Did the Creator role activate through Tableau Desktop or Tableau Prep Builder?

  • Has the Creator seat been activated?

  • How many Creator seats are in use?

  • How many Creator seats are not in use?

  • When was a Creator seat was last used?

In addition to using the login-based license usage administrative view, you can also access login-based license usage data (identity_ based_activation_reporting(Link opens in a new window), identity_based_activation_user_role_change(Link opens in a new window), and identity_based_activation_admin_view(Link opens in a new window)) in the "workgroup" PostgresSQL database of the Tableau Server repository. Before you can access this data, you must enable access to the Tableau Server repository(Link opens in a new window).

Filters

On the report screen, you can change the time window to show when seats were last used, filter on actions, filter on user name, and sort by columns.

  • Time Window in Days. Enter the number of days for which to view login-based license management activated client usage data. You can view data for the past 30 days up to a maximum of 183 days.

  • (All). Apply all filters to the view.

  • Activated. Show Creator users that have activated using login-based license management.

  • in use. Show Creator users who activated using login-based license management whose seats are in use.

  • last used. Show when the login-based license management client was last used.

  • unassigned. Show which login-based license management activated Creator seats are currently unassigned.

  • user name. Show login-based license management activations in use by the specified user.

When you hover over the filter card, a drop-down icon appears. Click the icon to specify whether the view should include data that matches the filter (the default) or exclude data that matches the filter:

Which creator seats are in use in the last <nn> days?

This area of the dashboard shows a list of three types licenses (activated, in use, and unassigned). Hovering over an activated, in use, or unassigned mark gives you information including the registered user of the copy of Tableau. Click a column head to sort the list.

Which creator seats have not been used in the last <nn> days

This area of the dashboard shows a list of licenses that have not been used during the specified time period. A timeline shows the last use date. Hovering over a last use mark gives you information including the registered user of the copy of Tableau.

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